Managing the Calendar in Cox Email

Details

Cox continues to support existing customers with Cox Email; however, we no longer offer the ability for new and existing Cox Internet customers to create new Cox Email accounts.

The Cox Email Calendar lets you create, edit details and event recurrence information, or delete appointments, view appointments in different views, share appointments, and customize your Calendar settings. Once signed in, on the Cox Email toolbar, click the Calendar icon to access the calendar.

Image of Cox Email Calendar Icon

For steps to manage calendar settings, see Cox Email Settings.

Viewing the Calendar
Creating and Editing Appointments
Searching Appointments
Changing the Appointment Status
Importing and Exporting the Calendar
Sending Emails to Participants
Deleting Appointments

Viewing the Calendar

The Calendar can be viewed in the following formats. To change formats, in the top right-hand side, click the view format arrow. From the drop-down menu, select the format from the choices listed below.

Image of Cox Email Calendar Format

Day - Lists details of events that occur on a specific day.
Workweek - Lists all the appointments that occur within the working days of a given week.
Week - Lists appointments that occur within all the days of the week, including Saturday and Sunday.
Month - Lists all of the appointments of the month that you select.
List - Lists all of the appointments in the folder that you have currently selected.

Note: You can use the navigation arrows to access past or future days.

Creating and Editing Appointments

Learn how to create and edit an appointment in the Calendar.

Function	Steps
Create a New Appointment	From the Calendar view, click any blank time slot or click and drag your pointer across multiple time slots. From the Create appointment window, complete the following fields. Title Location Starts on Click the date field, and select the start date of your appointment in the mm/dd/yyyy format. Click the drop-down box to select the time of the appointment. Ends on Click the date field, and select the start date of your appointment in the mm/dd/yyyy format. Click the drop-down box to select the time of the appointment. All day - Click the check box to schedule the appointment for the entire day. Repeat - Click the check box to schedule the appointment as recurring. Appointment Color - You can select a color to identify the appointment in your calendar view. Visibility - You can hide details by clicking the check box for Private or Secret. Participants - You can invite other people to your meeting or appointment. In the Add participant/resource field, search for the contact name and then select your desired participant from the Select contacts window. Notify all participants by email - You can notify attendees via email by checking the box. Click Create.
Edit an Appointment	Select the appointment you want to edit. Double click on the appointment. From the Edit appointment window, make any edits to the appointment, such as to the subject, recurrence, description, and other fields as desired. Click Save.

Searching Appointments

Learn how to search for appointments.

Click the folder in which you want to search for an appointment.
In the Search... field, enter a search term.
Press Enter.

Changing the Appointment Status

Learn how to change your acceptance status after you create an appointment.

Select the appointment that you want to edit.
Click Status.

Result: The Change confirmation status window displays.
In the Comment field, enter any comments.
Click Accept, Tentative, or Decline.

Importing and Exporting the Calendar

Learn how to import files in the iCalendar format into your calendar and export your appointments in the iCalendar format. You can use this function to import appointments from another calendar that you maintain.

Function	Steps
Export Your Calendar	On the left folder view, click the More options icon next to the calendar you want to export. Click Export. The exported file downloads to your computer's designated downloads folder.
Import a File in Your Calendar	On the left folder view, click the More options icon next to the calendar where you want to import another calendar. Click Import. Result: The Import from file window displays. Click Upload file. Browse and select a file in the iCalendar format that you want to import. Click Open. Click Import.

Sending Emails to Participants

Learn how to send an email to all of the participants of an appointment.

Select an appointment.
Click Send mail to all participants.

Result: The New email window displays.
Enter information in all the fields.
Click Send.

Deleting Appointments

Learn how to delete appointments.

Right click the appointment to delete.

Note: To delete multiple appointments, click View, click List, and click the check boxes next to each appointment.
From the appointment window, click the Delete garbage can icon.

Result: A confirmation window displays.
Click Delete appointment.

Modifying Calendar Notifications

Learn how to modify your appointment notifications reminders.

On the Notifications pop-up window, click Notify me again later to automatically snooze the notification for 30 minutes.
On the Notifications pop-up window, click Remind me again to change the interval of time before you are reminded again to one of the following options.
- 5 minutes
- 10 minutes
- 15 minutes
- 45 minutes