Managing the Calendar in Cox Email

Details

The Calendar lets you create, edit details and event recurrence information, or delete appointments, view appointments in different views, share appointments, and customize your Calendar settings. Once signed in, click the Calendar tab to access the Calendar.

For steps to manage Calendar settings, see Cox Email Settings.

Viewing the Calendar
Creating and Editing Appointments
Searching Appointments
Changing the Appointment Status
Moving Appointments
Importing and Exporting the Calendar
Sending Emails to Participants
Creating Distribution Lists from the List of Participants
Deleting Appointments

Viewing the Calendar

The Calendar can be viewed in the following formats. To change formats, click View.

Day - Lists details of events that occur on a specific day.
Workweek - Lists all the appointments that occur within the working days of a given week.
Week - Lists appointments that occur within all the days of the week, including Saturday and Sunday.
Month - Lists all of the appointments of the month that you select.
List - Lists all of the appointments in the folder that you have currently selected.

Note: You can use the navigation arrows to access past or future days.

Creating and Editing Appointments

Learn how to create and edit an appointment in the Calendar.

Create a New Appointment

Click New or from the Calendar view, click any blank time slot or click and drag your pointer across multiple time slots.

Result: The Create appointment window displays.
Complete the following fields:
- Subject
- Location
- Starts on
  - Click the date field, and select the start date of your appointment in the mm/dd/yyyy format.
  - Click the drop-down box to select the time of the appointment.
- Ends on
  - Click the date field, and select the start date of your appointment in the mm/dd/yyyy format.
  - Click the drop-down box to select the time of the appointment.
- All day - Click the check box to schedule the appointment for the entire day.
- Repeat - Click the check box to schedule the appointment as recurring.
- Description
- Reminder
- Shown as
- Color - You can select a color to identify the appointment in your calendar view.
- Type - You can hide details by clicking the check box for Private.
- Participants - You can invite other people to your meeting or appointment. In the Add participant/resource field, search for the contact name and then selct your desired participant from the Select contacts window.
- Notify all participants by email - You can notify attendees via email by checking the box.

Click Create.

Edit an Appointment

Select the appointment you want to edit.
Click Edit or double click on the appointment.

Result: The Edit appointment window displays.
Make any edits to the appointment, such as to the subject, recurrence, description, and other fields as desired..
Click Save.

Searching Appointments

Learn how to search for appointments.

Click the folder in which you want to search for an appointment.
In the Search... field, enter a search term.
Press Enter.

Changing the Appointment Status

Learn how to change your acceptance status after you create an appointment.

Select the appointment that you want to edit.
Click Status.

Result: The Change confirmation status window displays.
In the Comment field, enter any comments.
Click Accept, Tentative, or Decline.

Moving Appointments

Learn how to move an individual appointment or multiple appointments to another folder.

Select the appointment you want to move.

Note: To move multiple appointments, click View, click List, and click the check boxes next to each appointment.
Click the More options icon, then click Move.

Result: The Move window displays.
Click the destination folder.
Click Move.

Note: You can only move non-recurring appointments to another folder.

Importing and Exporting the Calendar

Learn how to import files in the iCalendar format into your calendar and export your appointments in the iCalendar format. You can use this function to import appointments from another calendar that you maintain.

Import a File in Your Calendar

On the left folder view, click the More options icon next to the calendar where you want to import another calendar.
Click Import.

Result: The Import into Calendar window displays.
Click Upload file.
Browse and select a file in the iCalendar format that you want to import.
Click Open.
Click Import.

Export Your Calendar

On the left folder view, click the More options icon next to the calendar you want to export.
Click Export.
The exported file downloads to your computer's designated downloads folder.

Sending Emails to Participants

Learn how to send an email to all of the participants of an appointment.

Select an appointment.
Click Send mail to all participants.

Result: The Compose New Email window displays.
Enter information in all the fields.
Click Send.

Creating Distribution Lists from the List of Participants

Learn how to create a distribution list from an appointment's list of participants.

Select an appointment.
Click Save as distribution list.

Result: The Distribution List window displays.
In the Name field, enter a list name.
In the Add contact ... field, enter each participant’s email address.
Click Create list.

Deleting Appointments

Learn how to delete appointments.

Select the appointment to delete.

Note: To delete multiple appointments, click View, click List, and click the check boxes next to each appointment.
Click Delete.

Result: A confirmation window appears.
Click Delete.

Modifying Calendar Notifications

Learn how to modify your appointment notifications reminders.

On the Notifications pop-up window, click Notify me again later to automatically snooze the notification for 30 minutes.
On the Notifications pop-up window, click Remind me again to change the interval of time before you are reminded again to one of the following options.
- 5 minutes
- 10 minutes
- 15 minutes
- 45 minutes