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Using Phone Tools
Last Updated: Thu, 31 Mar 2016 > Related Articles
Learn about Phone Tools features and how to use them.
Phone Tools is a value-added application provided to Cox Digital Telephone subscribers that extends the home telephone experience to the Web. It gives you the following abilities.
- Manage phone features, including in-browser message playback, file download, and print capabilities
- Display transcribed text in addition to the audio message if Readable Voice Mail has been turned on
- Add multiple email addresses to receive notifications regarding voice mail
- Manage contacts and favorites
- Manage Voice Mail, Call Forwarding, Caller ID Block, Call Waiting, and Do Not Disturb features
For more information about Phone Tools, refer to Phone Tools Benefits and Features.
Before You Begin
What You Need to Access Phone Tools
- Cox Digital Telephone service
- A computer with Internet service
Note: You can also access Phone Tools using Cox Connect on your wireless device.
- Your Cox.com User ID and Password
How to Access Phone Tools
- Go to http://phonetools.cox.com.
- Sign in with your User ID and Password.
Note: If you do not have login information, click No Account? Register Now! and enter your account number or address and SSN Last 4 Digits or Cox PIN found on your bill.
About the Phone Tools Menu
The menu options in Phone Tools are explained in the following sections.
Example of Phone Tools Desktop Homepage
Call History gives you access to all incoming, outgoing, and missed calls in one click. By expanding this option, you can view all calls, add contacts, view, print, and download up to 120 days of Call History. Additionally, you can access, play back, and delete voice mail. These features are called out in the image below.
Call History is updated every 15 minutes.
Accessing Voice Mail
If you receive a missed call that resulted in the caller leaving a voice mail message, a message icon will display in the Voice Mail column. By clicking the icon, you can listen to, download, view and forward transcribed text messages based on your Voice Mail settings.
Voice Mail can be:
- Forwarded to a maximum of five email addresses and transcribed to readable format
- Downloaded to your computer or mobile device
- Deleted from Call History
- Flagged for importance
The image below outlines your available Voice Mail options from the Call History page.
If you have Readable Voice Mail turned on, you will have the option to Rate this transcript, which is also called out in the image above.
Mobile Voice Mail Access
Accessing Voice Mail via the mobile version of Phone Tools offers the same features as the web version.
The Address Book allows you to add, delete, edit, call, or tag a contact as a favorite.Customers can search for contacts by name or phone number in the Search field, or click the letter of the contact's last name to search alphabetically. Additionally, you can tag a contact as a Favorite when adding or editing a contact.
Address Book - Adding Contacts
You can add a contact from the Address Book, by clicking New Contact as pictured below. Enter the new contact information and click Save.
Under the Settings menu, you can access Voice Mail and all its features, and turn on and off features such as Call Forwarding, Caller ID Block, Call Waiting, and Do Not Disturb.
Voice Mail Settings
When Voice Mail is turned on, you have options to update the Voice Mail Pin, turn on or off Readable Voice Mail, and edit email addresses for Voice Mail Notifications.
Voice Mail - PIN
As mentioned above, when Voice Mail is turned on, you have the option to change your PIN. If you click the Change PIN link, you can Enter a New PIN, then Confirm New PIN and Save.
Readable Voice Mail
When Readable Voice Mail is turned on, you can read a transcript of your voice mail and you are consenting to the Readable Voice Mail User Policy. Once you have turned on this option and received a transcribed text message of your voice mail, you will have the option to rate the transcript.
Readable Voice Mail must be turned on to use Voice Mail Notifications.
Voice Mail Notification
When you turn on Voice Mail Notification, you can receive an email of your voice mail as an audio message, text transcript, or both. You can add up to five email addresses.
Readable Voice Mail must be turned on to use Voice Mail Notification.
Call Forwarding allows you to send calls to another number by entering a specific number, or by selecting from your Address Book. Additionally, you can send selected calls to a number or send selected calls to voice mail.
This feature is based on subscriptions associated with the account and are not available with Cox Connect. Additionally, this feature cannot be used if Voice Mail or Do Not Disturb is turned on.
Call Forwarding Options
The table below outlines the available call forwarding options and how calls will be routed according to each type.
|If Call Forwarding...||Then...|
|All Calls||Voice Mail and Do Not Disturb cannot be used and will be automatically turned off.|
|Selected calls to a number||These calls will be sent to another number while all other calls will continue to go to the home phone.|
|Selected calls to voice mail||These calls will be sent directly to voice mail while all other calls will continue to go to the home phone.|
Caller ID Block
The Caller ID Block feature allows you to block your number from being seen on outbound calls. The person receiving your call will see “Unavailable” on the Caller ID instead of seeing your information.
When Call Waiting is turned on, you can switch between two simultaneous calls.
This feature is based on subscriptions associated with the account and are not available with Cox Connect.
Do Not Disturb
The Do Not Disturb feature allows you to send incoming calls directly to your voice mail without ringing your phone.
Voice Mail must be turned on to use the Do Not Disturb feature.