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Setting Up a Group Mailbox for Voice Mail

Last Updated: Mon, 03 Oct 2016 > Related Articles

19 rated this


Learn how to set up a group mailbox in voice mail.


The Group Mailbox allows set up of one primary mailbox and as many as four sub-mailboxes all on one phone line. Follow the steps below to set  up a group mailbox in voice mail.

Primary Owner Responsibilities

The primary owner of the group mailbox has the following permissions.

  • Set up the primary mailbox, as well as any of the four sub-mailboxes or let other family members set up their own sub-mailbox.
  • Set up the primary group mailbox greeting which informs a caller that a message can be left for any of the mailboxes in the group by pressing the numeral associated with that particular mailbox. For example, you could say, "You've reached the Jones family. Press 1 for Bob, 2 for Lisa, or 3 for Jim."

Mailbox Settings

Each mailbox has its own settings for the following.

  • Business times
  • Voice prompts in either English or Spanish
  • Distribution lists
  • Email address for notifications a voice mail was deposited
  • Greetings
  • Message notification settings
  • Message play settings
  • Notification list
  • PIN
  • Recorded name

Note: If you do not already have a Group mailbox, contact us to add it to your account. The first group mailbox is free and includes up to four secondary mailboxes.

  1. Access voice mail by dialing *298 or your Cox home number.

    Result: The system announces all available mailboxes.
  2. When prompted, enter the number for the sub-mailbox you want to set up.
    • 0 - usually the primary mailbox, which initiates the group greeting set up
    • 1 - for sub-mailbox number 1
    • 2 - for sub-mailbox number 2
    • 3 - for sub-mailbox number 3
    • 4 - for sub-mailbox number 4
  3. Example: If you requested just one sub-mailbox, then the voice prompt will ask who do you want to logon as? For your recorded name press 0. Or for voice mailbox number one, press 1.


Enter 269266 when prompted for the temporary password.


Press 1 for English or 2 for Spanish.


When prompted, enter a new PIN for the sub-mailbox. The PIN can be from four to eight digits long.


When prompted, record the name associated with the sub-mailbox.


When prompted, record a personal greeting for the sub-mailbox.


Repeat steps 3 through 6 for each sub-mailbox.

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