Notice to parties serving subpoenas on Cox Communications

Updated 10/01/09

How to Reach Cox: Forms:
SubpoenaResponse@cox.com

Fax: (404) 269-1898

Information Line and Voice Messages:
(404) 269-0100

Print version of this policy

Emergency Request Authorization


Emergency ELSUR Request form


Lawful Intercept Worksheet

Service of Process by Law Enforcement
Cox Communications, Inc. and its subsidiaries accept service of subpoenas, warrants and court orders, subject to
payment of costs, at:
SubpoenaResponse@cox.com
Fax: (404) 269-1898

 

Our physical address is :

Records Custodian
Cox Communications, Inc.
1400 Lake Hearn Drive
Atlanta, GA 30319-1464

 

Physical service may be made on the agent for service of process for Cox Communications, Inc., available from the secretary of state wherever we do business or on Corporation Service Company, 40 Technology Parkway South, Suite 400, Norcross, GA 30092. We do not accept service at any of our local offices.

Restrictions
Acceptance of service by facsimile or email is strictly conditioned upon payment of charges. Cox reserves the right to require payment in advance, to withhold delivery until payment and to seek enforcement of charges. Entities that fail to pay charges must serve process upon the registered agent for Cox Communications within the appropriate state. You will be notified if hourly charges apply and can request a non-binding estimate.

Time for Response
Requests are handled in the order received, subject to other pending expedited requests. Responsive information is generally provided within 10 business days. Expedited response for information other than call records, if available resources permit, will generally be provided within 3 business days. Toll and call record detail requests should be limited to the narrowest period of time possible or a significantly longer time may be required to respond.

Questions
During business hours Eastern Time, all questions should be directed as follows:

    • Fax:       (404) 269-1898
    • Email:    SubpoenaResponse@cox.com
    • Phone:  (404) 269-0100 (Voice messages will be returned within 1 business day)

Status Requests
For security reasons, all questions must be submitted in writing along with a copy of the subpoena and response. To prevent delays in response to your request and those of others, please do not ask for the status of a request prior to 10 business days for subscriber information, 3 days for expedited requests and 30 days for call records. You may then fax a copy of your original subpoena with a cover page asking for the status.

Records Retention
The following retention policies generally apply to frequently sought records:

IP Assignment Logs Up to 6 months
Subscriber Information 3 years
Call Records 18 months (36 in certain states)
Preservation Requests 90 days

Requirement for Court Order or Warrant — Except as provided in 10 U.S.C.§ 2703, content of communications may not be provided without court order or warrant.

Cost Reimbursement (18 U.S.C.§ 2706)
To defer the cost to Cox of compliance, payment of the following minimum fees is required for all subpoena, court order and warrant requests, except for: (1) child endangerment or harassing call investigations, if documented when requested and unless expedited response is sought; and (2) Cox subscriber telephone toll record and listing requests that are not voluminous in nature:

$40.00 Per account for basic information*
$80.00 Per account for expedited handling
   
$40.00/Month Telephone call detail records (other than toll)
No Charge Telephone toll record and basic subscriber records of 10 or less**
   
$0.25/Page Photocopies and facsimiles exceeding ten pages
$25.00 Data on CD-ROM
$25.00 Express delivery
   
$75.00/hr./staff Requests requiring greater than 0.5 hours ($40.00 minimum)
$80.00 plus $150.00/hr./staff Preservation or expedited handling, if available
   
No charge Non-expedited child endangerment investigations or harassing call investigations, if documented when requested and unless expedited handling is requested
   
Pen Register/Trap and Trace  $2,500 for each 60 days — $2,000 for each additional 60 days
Wiretap  $3,500 for each 30 days — $2,500 for each additional 30 days
   
 

* Requests based on IP addresses must include date, time and time zone information in order to receive a response.

** Telephone subscriber requests from law enforcement in excess of 10 accounts or otherwise voluminous may be charged for under 18 USC 2706. Inaccurate requests concerning non-Cox subscribers require a fee of $25 per non-Cox request. Law enforcement can determine providers at http://www.npac.com. Telephone account information in civil cases is charged at $40.00 per account.

 
Payment methods Include invoice reference number with payment
   
Check:

Make payable to Cox Communications, Inc.
(Tax ID # 58-2112281) (Dun’s # 789111374-1234)
Mail to: Subpoena Compliance Payments
Cox Communications
1400 Lake Hearn Drive
Atlanta, GA 30319-1464

   
Credit Card: American Express, Visa and MasterCard accepted.
   
EFT:

Contact us for instructions.

Contact Information (No telephone status requests or questions concerning subpoenas accepted)

Questions (404) 269-0100
   
Service via Fax (404) 269-1898
   
Saquonna Riley saquonna.riley@cox.com
Phone: (404) 269-6841
   
Randy Cadenhead, Esq. randy.cadenhead@cox.com
Phone: (404) 269-6761
   
Bob Brand
(National Security/Classified)
Phone: (678) 645-0670 (24/7)
Fax: (678) 645-1679
   
After Business Hours
Emergency Only (Eastern Time)
1(877) 866-4474